Questions - Community Spaces FAQ's

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What is the earliest start time / latest finish time for my event?

Bookings are encouraged from 7am through to the Venue Curfew time:

    - Beerwah Community Hall, Kawana Community Hall – Midnight
    - Kawana Island Meeting Place, Bellvista Meeting Place – 10pm

- Maroochy Arts & Ecology Centre – 6:00pm

    Do I have to set up my own furniture?

    The Community Spaces operate on a self-service model, therefore we supply all the tables and chairs (please see Venue Information sheet for more details) and it is the responsibility of the hirer to set up and pack down. As a result, it is imperative to include adequate time either side of your event to allow for set-up/pack down. Hirers are required to supply their own cloths and teatowels.

    Do I need to pay for my set up/pack down time?

    Yes, your charge for Venue Hire begins from the access time for set up and concludes at the exit time after pack down.

    Do I need insurance?

    Yes it is a requirement of all hirers to have Public Liability Insurance Cover ($20 Million). Council holds Public Liability Insurance with LGM Queensland which is available to selected hirers. To determine whether or not you are eligible to be covered by this policy, please view our Venue Hire Application Form Section 1 for details. If your event is not covered by our Policy please contact a licenced insurance company/broker to arrange and a copy of this policy. You will be required to provide us with a copy of your Insurance before your event can be confirmed.

    Do I need to pay a bond?

    Every event will require a bond payment; the categories are as follows:

    Major Event/High Risk

    A Major Event or High Risk event is determined as any function that involves alcohol and any function that is expecting a large attendance – e.g. Wedding / Birthday Party.

    Casual Event/Low Risk

    A Non-Regular User is also referred to as a ‘Casual Booking’, a group that wishes to hire the Venue for less than 10 events within a 12 month period. – e.g. Meeting / Seminar.

    Regular User

    A Regular User must hold 10 or more events, booked in advance, within a 12 month period. –e.g. Weekly dance classes / Monthly meetings.

    Each category incurs a different cost; please refer to the Venue Fees & Charges Sheet at the bottom of the page, for more details

    Is Security required for my event?

    If you are holding an event that involves alcohol, then it is a requirement that Security is engaged for the duration of the event. Likewise, if your event does not involve alcohol, but is determined as a ‘Major/High Risk Event’ by the Venue Officer then it is a requirement that Security is engaged for the duration of the event.

    - Cost is approximately $57 per hour, per guard.
    - Minimum guard requirement - ratio of 1 guard per 100 guests.
    - Guards have a minimum 4 hour duty requirement
    - Guards must be employed from the commencement of the event and/or alcohol consumption through to the time that all patrons have exited the venue (Event start – Exit Time)

    When is my booking confirmed?

    Once your Venue Hire Application has been submitted and processed, an Event Agreement outlining your charges and your requirements for final confirmation/approval will be forwarded to you. You will also receive a Deposit Invoice (25% of the Venue hire costs, strictly non-refundable) that is due within 14 days.

    Once the Deposit Payment & signed Event Agreement are received, then your event will be confirmed in the calendar.

    Please note, 14 days prior to your event date, an invoice will be issued for the balance of hire fees and the bond. This invoice must be paid in full prior to your event. Failure to do so may result in the cancellation of your event.

    Can I include the surrounding grounds as part of my event?

    The Venue Hire Application only covers events that occur within the Venue, if you would like to include the surrounding grounds (e.g. Council Park adjacent to the venue) as part of your event you may need to apply for a land permit. Further infomration about this process is available on Councils Website -  https://www.sunshinecoast.qld.gov.au/Pay-and-Apply/Events-and-Entertainment/Application-for-Weddings-Ceremonies-and-Events

    Community Spaces Fees & Charges 2018/2019